Office Manager/EA to join extremely successful environmental communications agency,  London.

 

My client is looking  to hire an entrepreneurial and efficient Office Manager/PA to support the rapid expansion of this ground-breaking environmental communications agency.

 

The ideal candidate will have solid experience  (3 years plus) in a similar role and work directly with the CEO.

The role is extremely varied and requires excellent interpersonal and communication skills.

It will suit someone who really wants to get stuck in and make a difference.   

Key responsibilities:

 

  • Provide EA support to CEO including: 

    • Complex diary management, both business and personal

    • Creating detailed travel itineraries

    • Organising meetings, including booking venues

    • Management of personal business expenses and timesheets

    • Support with personal business admin such managing IT and telecoms issues 

  • Limited EA support for Director team 

  • Management of travel booking for team 

  • Coordinate recruitment process and new-joiner onboarding

  • Supplier and contract management 

  • Arranging team and client events 

Coordinating client hospitality in the office 

  • Implement and maintain file management system for compliance documentation

  • Managing support staff and administrative support agencies 

  • Maintaining holiday and sickness records for employees including ensuring adequate staff levels to cover holidays and peak times

  • Ad-hoc support on IT, HR, and financial administration (outsourced agencies in-place) 

  • Undertaking responsibility for first aid and health and safety checks

  • Co-ordinating and facilitating any office move

 

Essential requirements:

  • Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous, but is by no means essential

  • At least 3 years relevant experience

  • Extremely competent with Microsoft Office

  • Exceptional time management skills

 

Personality profile:

  • Communicative and flexible

  • Proactive and able to work under pressure

  • Confident and effective in managing up 

  • Great analytical skills

  • Deadline-driven

 

Benefits:

  • Competitive salary and bonus

  • 25 days annual leave per annum

  • Further non-statutory benefits currently being determined

START ASAP

£45-50,000 with some flexibility depending on skills and experience.

Please send your CV and a covering letter to Mette@mjrecruitment.co.uk, I look forward to discussing this amazing opportunity with you in more detail.