Amazing job opportunity for an experienced EA to CEO, Mayfair.

(£70,000-80,000 Per Annum)

My client is looking to hire an outstanding C-suit EA  to support their high-flying  CEO based in stunning Mayfair offices.

 

This is a newly created EA/Office Manager role for a very experienced EA with a strong record of being a team player within and fast-moving and entrepreneurial environment - ideally within the tech, healthcare or finance industry.   You will be  working very closely with the CEO and the rest of his support team giving you first hand exposure to strategy and operations. 

This is a one of opportunity for a motivated EA with excellent communication skills to make a difference.

Key responsibilities:

EA responsibilities to CEO

  • Extensive complex diary management

  • Provide administrative support regarding ongoing correspondence, emails, record keeping and letter writing 

  • Support with preparation of reports and presentations 

  • Effectively liaise with clients, teams, EAs and other contacts

  • Ad-hoc project work such as price comparisons, company research, etc.

  • Monitor out-of-hours email and respond to any urgent email questions and requests. Identify and escalate if action is required when CEO or COS are travelling or on vacation. 

  • Organise dinners and events for various clients 

  • Assist in managing key relationships with both internal personnel and external companies

  • Business & Personal: expenses, cars, property management, running errands, travel and accommodation as required 

 

Assistance to the Chief of Staff

  • Work with the Chief of Staff to ensure the smooth running of the company Board meetings, and other meetings as required

  • Compiling of meeting packs and project support documents 

  • Create and circulate documentation and agenda prior to meetings

  • Taking minutes at Board meetings, Strategic Board meetings, Operational Meetings and any other commercially sensitive meetings as specified.

 

Office Management support

  • Ensure smooth running of day-to-day office operations and requirements

  • Management of general contracts and suppliers, outsourced providers including service delivery and equipment

  • Administrative and marketing responsibilities including filing, maintenance of records, managing stationery supplies and company materials

 

Essential attributes and experience:

  • Several years EA/PA experience at Director level/ supporting C-suite executives in a fast-paced environment ideally within healthcare of tech.

  • Exceptional organisational, planning and prioritisation skills and attention to detail

  • Ability to deal with senior clients and relationships for the executives

  • Extensive experience of diary management, arranging calls and prioritizing emails

  • Strong track record of being a team player within a fast-moving and entrepreneurial environment

  • Ability to deal with uncertainty – many processes are not yet defined in the business and the successful candidate must be comfortable within this environment

  • Excellent communication (written and verbal) and interpersonal skills

  • Highly motivated, organised individual who is able to work effectively with minimal supervision

  • Impeccable attention to detail and high levels of integrity

  • Professional self-starter and ability to motivate others, and influence work behaviours

  • Discretion

Please send your CV and a cover note to Mette@mjrecruitment.co.uk.